Work & corporateRelaxed: warm and easy-goingTeam events

End-of-year team party invitation

A friendly work invitation for an end-of-year or holiday party. It covers times, partners, food and how to get home.

When to use it

  • You're organising the team's end-of-year, holiday or celebration party.
  • You need numbers and dietary needs for catering, and want to keep the tone warm rather than corporate.

Preview

End-of-year party

Celebrate with the Northside team

  • Friday 11 December
  • 4pm to 9pm
  • Rooftop at Hale's, 10 Market Lane

Reply by Friday 27 November

The card shows example details until you add your own.

Your details

Optional. Anything you type goes straight into the wording. Nothing is sent or saved.

The wording

Email subject

You're invited: end-of-year party, [Date]

Hi everyone,

It's been a big year, and it's time to celebrate. You're invited to [Team or company]'s end-of-year party.

When: [Date], [Start time] to [Finish time]
Where: [Venue and address]

Food and drinks are covered, including non-alcoholic options. Dress is whatever you'd wear on a Friday. Partners are welcome.

Please reply by [Reply by] and let me know:
- whether you're coming
- if you're bringing a partner
- any dietary requirements or access needs

Plan your trip home ahead of time: [public transport or rideshare details].

Looking forward to celebrating with you all,
[Organiser's name]

Words in [brackets] are the details to fill in, here or after you paste it.

Variations

The same invitation, adjusted for a different setting or channel. Your details carry over.

Staff only, more formal

For larger organisations or a leadership-hosted event.

Dear colleagues,

You are warmly invited to [Team or company]'s end-of-year celebration on [Date], from [Start time] to [Finish time], at [Venue and address].

Food and beverages will be provided. Please reply by [Reply by], noting any dietary requirements or accessibility needs.

Kind regards,
[Organiser's name]

Chat message (Slack or Teams)

Post in the team channel with a link to the reply form.

End-of-year party! [Date], [Start time] to [Finish time] at [Venue and address]. Food and drinks covered, partners welcome. Please reply here by [Reply by]: [link to form]

What to ask in the RSVP

Ask only what changes your plans. For this kind of event, that's:

  1. Are you coming? (Yes / No)Catering numbers.
  2. Bringing a partner? Their nameOnly if partners are invited.
  3. Dietary requirementsThe venue or caterer will need them.
  4. Access needsSo everyone can get in, move around and join in.

Leave out

  • Department or manager: you can look that up.
  • Transport plans: give the information instead of asking for it.

More on this in what to ask guests when they RSVP.

Tips before you send

  • Send it four to six weeks ahead: December weekends book out.
  • Calendar invites get answered faster when the reply form link is in the invite itself.
  • Remind people a week out and again the day before.

Sending it by email, text or WhatsApp, and tracking replies

  • Email: paste the wording into a new message, use the subject line above, and put guests in BCC if they don't all know each other.
  • Text or WhatsApp: use the short version. Send it to each guest, or to a group chat if everyone already knows each other, and pin it so the details are easy to find.
  • Tracking replies: for a handful of guests, a note on your phone works. For more, collect answers in one place, like a shared spreadsheet or a simple online form with the RSVP questions above.
  • EvntBuild: event software that will send invitations by email, text and WhatsApp, with RSVP forms that only ask what applies and replies kept in one place. It's opening soon and isn't live yet. Join the EvntBuild waitlist to hear when it opens.